1/28/2026 at Alamo 5:30pm
Got started about 5:45pm
REPORTS GIVEN IN THIS ORDER
President
VP
Treasurer
Secretary
Public Relations
Director of Bars and downtown business connections
Lead Volunteer Debbie F.
Lead Volunteer & High School Liaison Kendall

PRESIDENT
1) Shriners – $50 – although they have multiple vehicle and many people. they also bring varied entertainment,
Cool Cruiser – $50 15 cars

2) Taxes – Kolin says attorneys, Debbie says “Eck Shafer and Punke”, I’ve never heard of them mentioned before.
-This turned in a free for all.  Has  the parade ever done taxes
– Barry will get a W9 from and give it to a guy he know in a form to ask for options
– Past Treasurer Dan answers up to this question

Barry already asked me about this last night. 
As far as I’m aware the parade has never filed taxes. When I took over I was told it wasn’t necessary and I never saw any record of previous tax filings. That goes back long before me.
Kolin may have a better idea. The parade has never been a true 501c3 nonprofit entity.
We’re just a board that collects money and then gives it all away.
The board doesn’t make any money.
There have been discussions in the past about becoming more formalized as a 501c3,
but that would involve a lot more paperwork, reporting, filings, costs, so my understanding is that’s
why it was never pursued. 

3) Crystal Trent got screen shots of Stage area and RT66 VIP Flat Bed truck area.
Are we all agreeing this is where they will go? Board Agreed on the locations.

4) Had some Charities pay twice.
Got refunds to them. Tracy saw fees were involved.  We will refund by Check going forward since people are local.

5) Tracy went thru tons of records to organize them
Had questions. I did some research and got them answered from what I knew.

6) I made a Grand Marshal page without really interviewing them  I took what I knew and found history on their business page to create it.
https://stpatsdayparade.com/2026-grand-marshal/

7) Added Parade Poster to the web history link.
https://stpatsdayparade.com/paradehistory/
—   Will get update from Miranda’s report if Can we print poster with what we have? Sponsor update?

8)  Remind board Spreadsheet has other tabs ..have last 2 years of sign ups and the Volunteer sign up list
https://stpatsdayparade.com/admin-2/

9) last meeting was on 1/14  Let’s pick next meeting
Board decided weekly  Wednesdays going forward

10) March city council meeting to announce the parade..we get 5 minutes at the meeting.
I’ll send out reminder , all are invited

11) Synergy signed up for $!00 and promoted business..need $300
I did reach out to Synergy via email, telling them they paid $100 for a Just For Friends category, then promoted their business, which would be $300.

12) I am a new SPONSOR..I am Sponsoring the Tipping of the Bartender at the Parade meetings.

VICE PRESIDENT
– I read off email from Debbie to catch us all up
– She needs Green Manila Envelopes for packet up day which is Saturday before Parade day
– A guy name  Connor Londrigan  CLondrigan@quiggengineering.com wants to help with parade board.
Jim’suggestion is to get him set on a Volunteer position.
– Jim  reached out to him via email and CC’d Deb Farder with a training video link and lots of information.
– Deb will also begin working on the narratives.
– will be getting things together as far as the line up and send so we know what spots are still open

Treasure Tracy – Thanks for bringing the parade into the digital age with Quicken
She had paper cash report to hand out – Here:

SECRETARY JEAN

Downtown Springfield Heritage Foundation
Send Logo to Barry and Miranda to be used.
We need to put the 100th Anniversary Logo on things to get out $3500
Spoke with the Grand Marshal – we will need to get a Vehicle for then to ride on  Maybe Larry Timmoney’s?
Chef is ok with doing the breakfast.  Will we have Sponsors this year? (Last year Kolin & Dan Did it)
We need to get going on the Posters (this got discuss in PR report
Everyone should Inventory of what they have like Vest and other  Items.
She has a Banner that’s been in use from the beginning.

PUBLIC RELATION MIRANDA

Volunteer request to go out on to Parade Facebook.
Poster to just add the main big sponsors and then put it out for printing.
Discuss Canvas wrap count and poster count
Miranda will be the Liaison with Rudin Printing on this

DIRECTOR OF BARS & DOWNTOWN BUSINESSCONNECTIONS

Barry states we need to buy the next 10,000 wrist bands to have enough for this year.
They are about $200
He has been in contacts with the bar owners and says all of his stuff is done for now.
I believe he even has Johnie On The Spot Porta Potties  reserved
Barry will get a copy of he Parade W9 from JIM to give to a tax guy he knows…to see if us NOT doing taxes has been “OK”

LEAD VOLUNTEER DEBBIE F.

She brought the new Volunteer Lauren Stilz, that together as a team want to market for volunteers.
I sent the old training video I made to her saying it needs re-done.
Start looking at who volunteers, and if there have been repeats…call the “regulars” back to invite back again.
Packet pick up Saturday before at 10am
We can get posters to Deb and Lauren if they need up in other places.

 

LEAD VOLUNTEER & HIGH SCHOOL LIAISON KENDAL

He is a Senior this year and going to College!!
He wants to major in MARKETING and said he would like to use his skills to help the parade!
I showed I put his idea of the compass on web page maps and he had other ideas like Color coordinating the line up

I mentioned about everyone Debrief ideas of last year’s parade are at the bottom of he admin page or here.
https://stpatsdayparade.com/2025-parade-committee-notes/

NIGHT ENDED WITH GENERAL CONVERSATON