Parade Notes…NEWEST TO OLDEST
2-16-2026 Board meeting
https://stpatsdayparade.com/board-meeting-02-18-2026/
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2-2-2026
Sorling Northrup filed our annual report.
I had that we were incorporated as a Non For profit on 1/26/1985
So its possible there were a couple parades before that.
I left list of officers as-is for now and we will change next year when we have a new Treasurer.
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1/28/2026
Board Meeting tonight
https://stpatsdayparade.com/board-meeting-01-29-2026/
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1/27/2026
SHRINERS called me this morning.1/27/2026
They were signing up for the parade and noticed the new note about only having 2 vehicles that come with the $50 entry.
The woman on the phone stated that they really are not for sure about how many items will be in the parade until about March 1st.
I told her about some entries say they have 2 vehicles and show up with 20 or show up with more than their application.
I went on to say the parade had grown to be the largest Springfield event.
And we do have a space issue when it comes to lining people up.
So when it comes to the Shriners, we already reserve that 3/4 of a block on the North side of Horace Mann for them.
So they are not a shock on parade day and the space is already reserved.
She said “Crazy cars” will be back this year and she hopes the ‘Mortorized bar stools” too (weather permitting)
I went ahead and told her to stick with the $50 sign up fee and we will see them at the parade.
As for next year, we will have to get a board consensus if we will let them be the “exception to the rule” since they bring a varied types of entertainment with each participant( Bar stools, car with 2 front ends, crazy little cars, clowns, tractors, etc..) unlike Cruisers…that just bring more of same theme of old cars.
JIM
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1/26
Who does our taxes?
Kolin mentions our Attorney takes care of that.
Debbie says “Eck Shafer and Punke” as doing taxes…but I have never heard of that name
-Working with Kolin & Invoice about the Stage moving 1 bldg West from where it was
-Working on Refunds thru Tracy and writing a check for people that paid twice. Stripe & BlueHost keep their fees.
– Sent email to Crustal Trent with Google Map screen shots of where the Stage and flat bed will be…per her inquiry/
– Contact 2 entries that paid twice Minnie O’Beirne and National Guard about getting refunds
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1/25
added more entries and updated the spreadsheet
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1/24
Poured thru the Treasure notes on balancing out the Bank statement vs what we have documented for Deposits. I responded with information and some adjustments.
We still have some people that paid twice. Hope that is fixed now.
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1/22
I have heard from 1 of the 3 people that registered and paid twice.
This seems to be only for those registering as a charity for $50.
I am looking into the fact that apparently after a payment is made….no verification page or information is displayed.
When is actually…BOTH those thing are to happen.
1) That get a Thank you for their payment.
2) They get re-directed to our letter, Rules and link to our web site for information.
I am looking into this this morning to see hat change at our website.
The 3 that have paid twice are :
Springfield BMX
Farmersville Irish Days
Mini OBeirne Crisis Center
I found that upon payment, they should be re-redirected to
https://stpatsdayparade.com/thank-you-for-registering/
i made an Edit tot hat page/Letter showing the Headline much bigger and bolder that thanks them for a payment.
also..these groups signed up today
| Springfield BMX Raceway |
| Midwest Technical Institute |
| Gameday Men’s Health |
| Teamsters Local Union 916 |
| Phoenix Center |
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1/21
Crystal Trent wanted to verify location of Stage and Trailer
Also the Electrical hook up. Passed on tot Board for verification
also..she heard rumor we were to have food trucks on Capitol..I had not heard that…and told her that.
Sign ups today were:
| BUNGEE X Dené Fitness |
| Springfield Fire Department |
| St. Patrick Catholic School |
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1/20
Fat Ass 5K signed up
Added a write up I stole from their business web site and made for the 2026 Grand Marshal page
https://stpatsdayparade.com/2026-grand-marshal/
Also updated the Poster & History page
https://stpatsdayparade.com/paradehistory/
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1/19
-Added VOLUNTEERS tab tot he spreadsheet.
-Farmersville Irish Days signed up (paid twice)
-Mini Obeirne signed up
– 3 Charities have paid twice. I refunded 1 to Iron workers. Need to contact other 2.
– Farmerville and Synergy paid twice
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1/18
Little Flower Men’s Club signed up
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1/17/2026
Jim Finished DocuSign form/Portal requirement with the BOS Bank
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1/16/2026
In the Afternoon time….I picked up Treasurer files & items from Dan P.
Checkbook,
Return Address ink stamper,
Yearly file folder for the parade since 2017,
Postage stamps,
Debbie T’s reimbursement request,
2 Checks..
—-1) was the $500 check that was to go to Quincy School Band that never showed up.
—-2) a $350 from Ward 5 Alderman Lakeisha Purchase
in the Evening, I met Tracy to hand off all the Dan P treasurer items.
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Lincoln Magnet School signed up
Iron Workers Local 46 signed up
Dance Arts Youth Company signed up
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1/14
Synergy Home Health care signed up
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1/13
City meeting with Mayor
Barry Miranda, & Jim attended
Notes and report on the meeting is here
UIS Prairie Stars signed up
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1/12
More Treasure communications have been taking place with Dan and Tracy and BOS bank
PAPA John’s signed up
Washington Middle School signed up
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1/11/2026
Filled out application and paid for parade Insurance. – $519..same as last year.
Filled out and Submitted the City Permit to have the parade.
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1-09-2026
INB Employees signed up
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Cool Cruisers signed up
Blessed Sacrament signed up
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01-01-2026
I watched the New year’s Day Rode parade and took notes for our parade.
Here is the link to the notes
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12/30/2025
Our VP Debbie T. going to work on getting the Horace Mann contract so that will be out of the way.
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12-28-2025 (2 items)
1) Have the New Volunteer list started & Update for Lead Volunteer Debbie Farder
2) Will be looking at Parade Insurance to get the cost for our 1 day coverage.
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12-26-2025 (5 items)
1) Received our Attorney Legal filing bill for $10 from Sorling /Northrup.
Since we had a change in Treasurer for this year, I need to call them on Monday before this document gets signed and paid. Also I will need a $10 check made out to Sorling Northrup Attorneys.
2) I still have email address for if any of you want to use a Parade Email for Parade work.
It can be a “Your title”@StPatsParade.com or your name or whatever.
3) You can add it to your Outlook or Email program of choice…or just use the Web Mail to get it anywhere including your phone
https://box5278.bluehost.com:2096/
4) I will update Parade Global View Spreadsheet each time an entry is registered.
https://stpatsdayparade.com/wp-content/uploads/2025/12/Entries-as-of-2026.xlsx
5) Going forward, I have made the registration immediately send Debbie T’s
Thank You letter…as it contains info and links.
https://stpatsdayparade.com/thank-you-for-registering/
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Website work on 12/22/2025 to 12/25/2025 (6 items)
1) Registration sign up email notification will contain a Subject line that immediately denotes what “type” of Registration (i.e Parade, Food Truck, Section ‘A’, Volunteer, etc..)
2) Registrations will go to both Info@SpringfieldIrish.org and Info@StPatsDayParade.com (was not sure who linked to what)
3) Volunteer sign-up notifications will for to Lead Volunteer Deb Farder. If anyone else want notified of online sign-ups, let me know. (list is below in 12/28 notes)
4) Per the meeting, I made the Parade entry boxes “mandatory” to fill out.
They can’t leave blank information as we use all of it to manage the parade.
5) Created and updated the “President’s Global 1-stop shop Parade Excel Spreadsheet.” Sent it out to the Board as an example and demonstration if they wanted to see this “Live” or not.
6) Fixed minor links and web site appearance.
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Click here for the 12/17/2025 meeting notes
Meeting Notes 12/17/2025
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Lead Volunteer Post Parade Notes from 4-2-2025
https://stpatsdayparade.com/post-parade-meeting-notes-4-2-2025/
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Board Member Notes from 3-23-2025
https://stpatsdayparade.com/2025-parade-committee-notes/
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Food Truck Feedback from 3-23-2025
https://stpatsdayparade.com/1821-2/
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2026 Parade Planning notes
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More sign ups…we have 30 so far.